Replace Your Required “EEO Is The Law” Poster With Update

On October 19, 2022, the US Equal Employment Opportunity Commission (EEOC) released the “Know Your Rights” poster which replaces the previous “EEO is the Law” poster.

The updated language for the EEO “Know Your Rights” poster helps to create transparency in legal responsibilities and legal rights for covered employers and employees/applicants. The poster also instructs how to contact EEOC for assistance.

What do you need to do as a covered employer with the “Know Your Rights” poster?

• Posters should be placed in a conspicuous location in the workplace where notices to applicants and employees are customarily posted
• Employers without a physical location or for employees who telework or work remotely and do not visit the employer’s workplace on a regular basis, should post the notice digitally on their websites in a conspicuous location
• Employers are encouraged to post a notice digitally on their websites in a conspicuous location

What information can be found on the “Know Your Rights” poster:

• Summarizes EEOC-enforced laws against job discrimination and what an employee or applicant can do if they experience discrimination
• Uses straightforward language and formatting
• Notes that harassment is a prohibited form of discrimination
• Clarifies that sex discrimination includes discrimination based on pregnancy and related conditions, sexual orientation, or gender identity
• Adds a QR code for fast digital access to the how to file a charge webpage
• Provides information about equal pay discrimination for federal contractors

Full details of the updated poster can be found at https://www.eeoc.gov/know-your-rights-workplace-discrimination-illegal-poster. Covered employers who fail to act are subject to fines for noncompliance. If it has been more than two years since you gave thought to your organization’s compliance, now is the perfect time to reach out to the VonLehman Human Resources Consulting team to review your current compliance policies, handbooks, or to answer questions you may have. You can reach a consultant at hrconsulting@vlcpa.com or 859.331.3300.